Questions and answers concerning the relocation of the Stockholm office

On 31 August 2017, the Government decided that the Swedish Polar Research Secretariat’s base of activities in Stockholm will be relocated to premises in Luleå, where the Secretariat will have its registered office. According to the information which the Secretariat has received, the move from Stockholm to Luleå should be completed by 30 June 2019.

What does the Swedish Polar Research Secretariat do?

The Swedish Polar Research Secretariat is a national governmental agency with the task and responsibility of co-ordinating and promoting Swedish polar research. The Secretariat does not conduct its own research, but rather the primary task of the Secretariat is to organise and support research expeditions to the polar regions, and manage research infrastructure. The Secretariat also contributes to establishing the requisite preconditions for polar research which is conducted without actual fieldwork.

Which parts of the activities will be moved to Luleå?

The activities of the Swedish Polar Research Secretariat currently conducted in Stockholm will be relocated to Luleå. The activities at the Abisko Scientific Research Station are not affected by the relocation.

How many positions does this involve?

Presently, some 15 positions are based in Stockholm.

Which units and functions does this concern?

It primarily concerns the Department of Administration, the Department of Communication, senior management, plus parts of the Department of Marine Research and Innovation.

When will activities start in Luleå?

We have started the move and are gradually building our activities in Luleå. We already have a temporary office at the Department of Health Sciences at Luleå University of Technology. So far, we have recruited four employees to Luleå and more recruitments are under way.

Where in Luleå will the office be located?

Luleå University of Technology has offered nice office space in the best possible location. The office will be renovated and prepared for use from May/June 2019. We will have an open plan office.

How many of the employees will relocate to Luleå?

It is too early to know for certain, however further into the process we will know how many employees are interested in moving with the Secretariat. Previous relocations of governmental agencies/authorities have shown that very few of the employees actually choose to stay with the agency after the decision to relocate.

Will the relocation affect the activities of the Secretariat?

It is a huge task to move a governmental authority. Experience from previous relocations of governmental activities shows that the activities are adversely impacted during a transitional period, which in some cases can amount to as much as three to four years. The Secretariat will do everything within its power to establish the best possible preconditions so as to maintain fully-functioning operations and a good working environment for its employees. At the same time, the relocation may provide opportunities for streamlining and improving the operations over the longer term.

Will the activities at the Abisko Scientific Research Station (ANS) be affected?

The research station will receive Swedish and international researchers in the same manner as today. If you want to visit the station during the summer of 2019, the application should be made by 31 March at the latest.

Last modified: 25 October 2018